Who we are

Capita Workplace Technology is a leading provider of fully managed workplace solutions to the UK public and private sector, specialising in managed print, collaboration and workflow technologies. Our focus is on enhancing and improving information management, and in line with our core business values, we strive to deliver solutions that are open, ingenious, collaborative and effective.

With over 30 years’ experience in the technology, document and information sector, we utilise our comprehensive business review and consultancy approach to understand and deliver solutions that are designed specifically for our clients’ organisations. Capita Workplace Technology enables organisations to create a new digital workplace that meets the demands of today’s workforce by introducing innovations that enable information to flow as effectively as possible throughout their organisations.

What we do

Capita Workplace Technology will work alongside you to develop bespoke solutions designed to give your organisation the tools to be productive and work with information and documents more efficiently. We do this by leveraging managed print, cloud, collaboration and workflow technologies. We deliver solutions that have a transformational impact on business activity as well as on improving your employee day-to-day workplace experience.

Our workplace technology solutions are designed to help your organisation achieve three key innovation objectives:

1. Create individual experiences

Boost individual productivity by providing an intuitive, effective and consistent experience (through devices, applications and workplace practices) that enable the workforce to do its job from anywhere, and at any time.

2. Connect the workforce

Enable and promote effective communication, information sharing and activity coordination – in virtual and physical environments – to improve the effectiveness of collaborative work, to facilitate communication and the crowdsourcing of knowledge, ideas and resources across multiple sites.

3. Boost performance with data and workflows

Use workflows to deliver contextual data and information analytics to help with day-to-day decision making, intelligent guidance, process optimisation and worker-driven automation. This will boost operational agility, efficiency and continued business alignment.

Our Services

Managed Print - Enjoy seamless, more secure managed print, copy, scan and fax processes

Our Managed Print services deliver average savings of 15-40% on current total cost of ownership. Optimise and proactively manage every aspect of your print environment to improve data security and enable users to accomplish tasks more quickly and effectively. By leveraging best-of-breed technology, automated workflows and digitisation – all managed by us – we will help you drive up employee efficiency, reduce waste and cut costs

• Fully Managed Print Solutions
• Print, copy & Scanning hardware
• Market leading software
• Cloud Printing solutions
• Mobile, secure and wireless printing
• Gamification technology

Managed Collaboration - Effectively communicate ideas, share information and facilitate collaborative working

Our collaboration solutions enable effortless collective working, communication and document sharing in real-time from any location. Integrated unified communications and interactive touch screen technology transform any meeting room, lecture theatre or boardroom into a fully collaborative, digital workspace. When combined with secure and effective workflow, integration with document management systems and operational systems as well as office productivity tools - this can drive huge gains in productivity across any organisation.

• Visual solutions
• Collaboration and file sharing
• Huddle and collaboration space
• Room booking systems
• Unified communications

Managed Workflow - Optimise the way work flows through every part of